School Uni Formal Boat Hire Sydney - Social Group

How to Plan a School Formal in Sydney: 9 Easy Steps to Organise a Night to Remember!

April 11, 2023

Are you wondering how to plan a school formal that your classmates will be talking about for years to come? No need to worry, we’re here to help!

With these 9 simple steps, you’ll be able to throw the ultimate school formal and create unforgettable memories! From selecting the perfect venue to deciding on the entertainment and theme, we’ve got you covered. So, let’s get started and create an unforgettable night for everyone involved!

Step 1. Establish a planning committee!

School Formal Planning Committee

Gather your dream team of students, teachers, and parents who are willing to put in the work to make this event a success. Create a school formal planning committee and divvy up responsibilities so that everyone knows what they’re in charge of. The committee should plan regular meeting times to ensure that progress is being made and everyone is on the same page. It is important to choose committee members who are enthusiastic and committed to making the event a success. Trust us, teamwork makes the dream work.

“Looking for a unique and unforgettable way to celebrate your school formal? Why not organise a private boat party!”

Step 2. Determine the budget!

Start by researching the average cost of school formals in the past, or in your area. This will give you an idea of what to expect in terms of costs. Next, consider how much money you have available to spend. This may include funds allocated by the school or money raised through fundraisers or ticket sales. Keep in mind that you’ll need to allocate funds for the venue, catering, entertainment, decorations, and potentially transportation. You don’t want to spend all your cash on one aspect and have nothing left for the rest of the event.

“You can book an all-inclusive 3-4 hour school formal boat party from just $55/per person.”

Step 3. Choose a date!

Picking the right date for your school formal is essential for ensuring that it’s well-attended and a huge success. To help you choose the best date, we suggest considering the school calendar to make sure your date doesn’t conflict with any other events, such as exams or sports events. Also, give yourself enough time to plan, if possible 3-6 months. When choosing a date, consider whether a weekday or weekend works best. Weekdays can be less expensive, but may be more challenging for students and teachers to attend. Weekends are often more popular and easier for everyone to attend, but can be more expensive.

Step 4. Decide on a school formal venue!

Aussie Legend - Group party boat

Choose a venue that’s easily accessible and spacious enough to accommodate all your guests and activities. Want to simplify the planning process and keep things budget friendly? Look for school venue hire that offer packages that include catering and entertainment. A boat party on Sydney Harbour, perhaps?

“School formal boats packages include the venue, catering and entertainment.”

Step 5. Select a school formal theme!

The theme will set the tone for the event and guide the choice of decorations, music, and entertainment. Select a theme that’ll reflect the personality of your school and students. Will it be a Hollywood glamour affair, a masquerade ball, or a black and white extravaganza? Let your imagination run wild! Looking for some inspiration? Have a look at our boat party theme article here.

Step 6. Plan the menu!

It’s no secret that food can make or break an event, so choosing the right catering is essential. Work with the caterer to create a menu that’s both delicious and accommodating to different dietary requirements. And don’t forget to factor in drinks – whether it’s a free flowing drinks package or a range of non-alcoholic options, keep your guests’ thirst quenched and the party going strong!

“If you’re planning a school formal boat party, your food and drinks will be included in the per person price.”

Step 7. Arrange entertainment to get the party started!

Le Bleu Sydney - Harbour Days DJ

Hire a DJ, a live band, or some performers to keep your guests entertained. Don’t forget to capture the memories by hiring a photographer or photo booth! It is important to book entertainment early to ensure availability.

“Most of our school formal boat party pricing includes your DJ and dancefloor. Easy, breezy!”

Step 8. Coordinate school formal transportation!

It’s important to work out how your guests will get to and from the event. Will you need to hire a bus or taxi service? Or can people make their own way to the venue using public transportation? Make sure everyone gets there safely and in style. If you are planning a school social boat party, one of the most popular pick up locations is the centrally located King Street Wharf in Darling Harbour – see all event pick up locations here. King Street Wharf is close to public transportations and near lots of bars, perfectly located in case you’re planning a school formal after party!

Step 9. Promote the event!

School Uni Formal Boat Hire Sydney - Evening Group

Let everyone know that this is going to be the school formal of the year through social media. Create a dedicated event page on social media platforms like Facebook, Instagram, or Twitter. Share regular updates about the event, including photos, videos, and other relevant details. Distribute flyers and posters around school and local hangouts to generate interest and excitement. Lastly send out regular email updates to students, parents, and teachers to keep everyone in the loop about the event. Be sure to include all the key details, such as the date, time, location, theme, and ticket prices.

Plan your School Formal boat party with Sydney Harbour Days!

By following these nine easy steps, you have now learnt how to plan a school formal, and you can ensure that your event is well-attended and a huge success. From establishing a planning committee to promoting the event, every detail is crucial in making the night a success.

Want to make your event even more special? Then book your school formal with us! At Sydney Harbour Days, we organise private school formal boat parties, complete with DJs, dance floor, and included catering options.

Contact us today to check availability and make your dream formal on Sydney Harbour a reality! Let’s get this party started!

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