How to Plan an Unforgettable School Formal in Sydney in 9 Simple Steps
Are you ready to plan a school formal that your classmates will remember for years to come? No stress—we’ve got you covered!
With these nine easy steps, you’ll be able to organise the ultimate school formal, creating memories that will last a lifetime. From choosing the perfect venue to selecting entertainment and setting a theme, we’ll guide you through it all. Let’s dive in and start planning an unforgettable night!
Step 1. Establish a planning committee!
Gather your dream team of students, teachers, and parents who are willing to put in the work to make this event a success. Create a school formal planning committee and divvy up responsibilities so that everyone knows what they’re in charge of. The committee should plan regular meeting times to ensure that progress is being made and everyone is on the same page. It is important to choose committee members who are enthusiastic and committed to making the event a success. Trust us, teamwork makes the dream work.
“Looking for a unique and unforgettable way to celebrate your school formal? Why not organise a private boat party!”
Step 2. Determine the budget!
Start by researching the average cost of school formals in the past, or in your area. This will give you an idea of what to expect in terms of costs. Next, consider how much money you have available to spend. This may include funds allocated by the school or money raised through fundraisers or ticket sales. Keep in mind that you’ll need to allocate funds for the venue, catering, entertainment, decorations, and potentially transportation. You don’t want to spend all your cash on one aspect and have nothing left for the rest of the event.
“You can book an all-inclusive 3-4 hour school formal boat party from just $55/per person.”
Step 3. Choose a date!
Picking the right date for your school formal is essential for ensuring that it’s well-attended and a huge success. To help you choose the best date, we suggest considering the school calendar to make sure your date doesn’t conflict with any other events, such as exams or sports events. Also, give yourself enough time to plan, if possible 3-6 months. When choosing a date, consider whether a weekday or weekend works best. Weekdays can be less expensive, but may be more challenging for students and teachers to attend. Weekends are often more popular and easier for everyone to attend, but can be more expensive.
Step 4: Select the Perfect Venue for your School Formal
Choose a venue that’s easily accessible and spacious enough to accommodate all your guests and activities. Want to simplify the planning process and keep things budget friendly? Look for school venue hire that offer packages that include catering and entertainment. A boat party on Sydney Harbour, perhaps?
“Our school formal boat packages include the venue, catering, and entertainment.“
Step 5. Pick a school formal theme!
The theme will set the tone for the event and guide the choice of decorations, music, and entertainment. Select a theme that’ll reflect the personality of your school and students. Will it be a Hollywood glamour affair, a masquerade ball, or a black and white extravaganza? Let your imagination run wild! Need inspiration? Check out our boat party theme ideas!
Step 6. Plan the menu!
It’s no secret that food can make or break an event, so choosing the right catering is essential. Work with the caterer to create a menu that’s both delicious and accommodating to different dietary requirements. And don’t forget to factor in drinks – whether it’s a free flowing drinks package or a range of non-alcoholic options, keep your guests’ thirst quenched and the party going strong!
“If you’re planning a school formal boat party, your food and drinks will be included in the per person price.”
Step 7. Organise entertainment to get the party started!
Hire a DJ, a live band, or some performers to keep your guests entertained. Don’t forget to capture the memories by hiring a photographer or photo booth! It is important to book entertainment early to ensure availability.
“Our school formal boat party pricing includes your DJ and dancefloor. Easy, breezy!”
Step 8. Arrange school formal transportation!
It’s important to work out how your guests will get to and from the event. Will you need to hire a bus or taxi service? Or can people make their own way to the venue using public transportation? Make sure everyone gets there safely and in style. If you are planning a school social boat party, one of the most popular pick up locations is the centrally located King Street Wharf in Darling Harbour – see all event pick up locations here. King Street Wharf is close to public transportations and near lots of bars, perfectly located in case you’re planning a school formal after party!
Step 9. Promote the event!
Build excitement by promoting the formal through social media, posters, and email updates. Create an event page on platforms like Facebook and Instagram, share sneak peeks, and regularly update students, parents, and teachers with key details such as date, location, theme, and ticket prices.
Plan your School Formal boat party with Sydney Harbour Days!
By following these nine simple steps, you can ensure your school formal is a resounding success. From forming a committee to selecting entertainment and promoting the event, every detail plays a part in creating a night to remember.
Want to make your event extra special? Book your school formal with us! At Sydney Harbour Days, we offer private school formal boat parties with DJs, dance floors, and catering included..